Privacy Policy
Last updated: 27 September 2026
Identity and Role of the Data Controller
reportofly acts as the data controller for the purposes of this privacy policy. We are responsible for determining the purposes and means of processing personal data collected through our commercial website, which provides a Course A reporting workflow guide focused on agile production covering field reports, studio coordination, camera setup, and clear media presentation. Our registered address is Beaconsfield Studios, Station Road, Beaconsfield, Buckinghamshire, HP9 1LG and we can be contacted at [email protected].
Scope of This Notice
This notice applies to all visitors to our website who interact with our services, including those who submit enquiries via the contact form or provide information for workflow guidance. It covers data processing activities carried out in the United Kingdom and explains how we handle information under the UK GDPR, the Data Protection Act 2018 and the Privacy and Electronic Communications Regulations.
Categories of Personal Data and Sources
We collect personal data directly from you when you use the contact form or request information. Categories include identification details such as name, contact information such as email address, and any additional information you choose to provide in messages. We may also obtain technical data such as IP address and browser type automatically through website logs. No data is obtained from third-party sources without your knowledge.
Purposes of Processing and Legal Bases
We process data to respond to enquiries submitted via the contact form, which is based on legitimate interests in providing customer support. Data is also processed to deliver the reporting workflow guide and related services under the legal basis of contract performance. Where consent is given for marketing communications, processing occurs on that basis. Analytics for site improvement rely on legitimate interests after appropriate balancing tests.
Requirement to Provide Data and Consequences
Providing personal data through the contact form is voluntary. However, failure to supply required fields may prevent us from responding to your enquiry or delivering the requested workflow guidance. You are not obliged to provide data for browsing the site, though certain technical data is collected automatically.
Cookies and Similar Technologies
Our website uses cookies and similar technologies to ensure functionality and gather usage statistics. Details of the specific cookies employed, their purposes and your options for managing them are set out in our separate Cookie Policy, which is accessible via the site-wide cookie banner.
Processors, Recipients and Legal Disclosures
We engage service providers such as hosting companies, email delivery platforms and analytics providers to support website operations. These processors are bound by contracts requiring appropriate safeguards. Personal data may be disclosed to law enforcement or regulatory bodies where required by law or to protect our legal rights.
International Transfers and Safeguards
Some of our service providers may be located outside the United Kingdom. In such cases we ensure that appropriate safeguards such as standard contractual clauses approved by the UK authorities are in place to protect your data during transfer and subsequent processing.
Retention Periods and Criteria
Personal data is retained only for as long as necessary to fulfil the purposes for which it was collected. Enquiry data is kept for up to two years after the last interaction. Technical logs are retained for twelve months. Retention decisions take account of legal obligations, complaint handling periods and legitimate business needs.
Security and Data Minimisation Practices
We implement reasonable technical and organisational measures including encryption in transit, access controls and regular security reviews to protect personal data. We collect only the minimum data necessary for the stated purposes and regularly review our processing activities to avoid excessive collection.
Data Subject Rights and Exercise Methods
You have the right to access, rectify, erase, restrict processing, port data and object to processing in certain circumstances. To exercise these rights please contact us at [email protected] or write to Beaconsfield Studios, Station Road, Beaconsfield, Buckinghamshire, HP9 1LG. We will respond within one month, or inform you if an extension is required.
Right to Withdraw Consent and Object to Marketing
Where processing is based on consent you may withdraw it at any time by contacting [email protected]. You also have the right to object to direct marketing and to any profiling carried out for that purpose. Opt-out requests will be actioned promptly.
Right to Complain to the Supervisory Authority
If you believe your data has been processed unlawfully you may lodge a complaint with the Information Commissioner’s Office, the UK supervisory authority, using their website or contact details available publicly.
Children and Age Restrictions
Our services are not directed at children under the age of eighteen. We do not knowingly collect personal data from minors. If we become aware that data from a child has been collected we will delete it promptly.
Automated Decision-Making and Profiling
We do not engage in automated decision-making or profiling that produces legal or similarly significant effects. Any analytics processing is limited to aggregate statistics and does not involve individual automated decisions.
Policy Changes and Effective Date
We may update this policy from time to time to reflect changes in law or our practices. The last updated date appears at the beginning of the document. Continued use of the site after changes constitutes acceptance of the revised policy.